How to draw up an order to change the salary?

In the process, the salary of employees may change. This happens for various reasons. But in any case, for this reason, an appropriate order to change the salary should be drawn up.

Procedure

Most often, questions of changes in wages relate to its increase. This method is used by managers to encourage and stimulate conscientious employees. Thus, it is possible to interest them in improving the results of their work. In order for the decision to have legal force, you must first draw up an order to change the salary, and then transfer it to the accounting department to make the appropriate changes for subsequent payroll.

But such a document cannot be created spontaneously. In this case, a certain procedure must be followed:

1. The initiator of changes in the terms of payment of an employee, as a rule, is his immediate superior. It is from him that a memo should be drawn up in the name of the head of the enterprise, in which the main reasons for making such a decision will be described in detail. Also in this document, the boss is obliged to characterize his subordinate, who will be able to confirm the intentions that prompted him to such actions.
2. The service note, if agreed, must be signed by the head and transmitted to the head of the personnel department for review and further resolution of the issue. He, in turn, is also obliged to leave his resolution on the document.
3. Further, the personnel officer draws up an order to change the salary for this employee, in a separate clause which notes the need to make appropriate changes to the current staffing of the enterprise, and gives it to the head for signature.
4. Based on these documents supplementary agreement to the employment contract with this employee.

After that, from the date specified in the order, the calculation of the salary of a particular employee is made according to the new official salary.

Possible options

As practice shows, the order to change the salary is not always drawn up in the direction of increase. There are times when the authorities decide to lower the level of payment. Various reasons can contribute to this:

• changing technological and organizational working conditions at the enterprise;
• decrease in employee labor efficiency;
• situation when this employee did not cope with the duties assigned to him.

There can be many examples. For each specific case, there is a solution to the problem, which necessarily ends with the publication of a specific order. The employee may be offered another position or his terms of payment may be reviewed. In any case, such a decision must be notified in advance. Indeed, in this case, the changes relate to a previously concluded labor contract. Therefore, a notice should be sent to the employee within two months, which will contain a statement of management intentions. In the case of mutual consent, the decision taken is drawn up in the form of an order.

Paperwork

So that the decision made by the management could not be questioned, it is necessary to correctly draw up an order to change the salary. A sample can be considered with a specific example.

For example, an employee showed himself well, performing additional duties along with those provided by his job description. For good results and conscientious work, management decides to increase his salary.To do this, after the preliminary steps are taken, an order is issued that should look like this:

1. First, as usual, comes the name of the organization and the details of the document
2. What follows is its name. Usually it begins with the words "On increasing salary."
3. Then comes the ascertaining part or preamble, which gives an explanation of the actions taken.
4. After the word “I order” the administrative part follows. It includes a few points. Firstly, the size of the employee’s new salary and the date it is established are approved. Secondly, the chief accountant is instructed to conduct further payroll accounting taking into account these changes. Thirdly, the head of the personnel service is charged with the obligation to amend the current staffing table of employees of the entire organization, as well as draw up an additional agreement with this employee to the labor contract concluded with him.

The basis of such a document is usually memo. Next is the signature of the head and familiarization of all these individuals, including the employee himself.

Mandatory Consequences

As a rule, an order to change the salary of an employee is accompanied by a number of related documents. One of the most important in this case can be considered an order for the subsequent amendment of the current staffing of the entire organization.

This is absolutely logical. Indeed, for normal accounting at the enterprise, it is necessary to strictly control the level of the wage fund. This indicator is decisive in setting rates, salaries, allowances and bonuses. In the ascertaining part, the reason for the publication of this order must be indicated. For example, “In connection with the increase in salary, specialist Ivanov should make a change to the staff list.” A separate paragraph must indicate the responsible employee who will be required to do this work, as well as who will exercise control over everything that happens. There is no strict mandatory form of this document in the regulatory acts, therefore, it can be compiled arbitrarily, taking into account all the above comments.

Special cases

It so happens that the order to change the salary in the staff list concerns not one but several employees at once. This may be in a situation where:

• reorganization of the entire enterprise or its individual section;
• the salaries of a group of individuals in a particular unit are reviewed, depending on their professional abilities and real contribution to the work of the department;
• change occurs tariff rates in accordance with the orders of state structures.

In each of these cases, the order is drawn up in the same way. The form must comply with the standard sample adopted at this enterprise. The order relates to the main activity and should be numbered in the current sequence. In the ascertaining part, the main reasons for the changes should be formulated. If necessary, indicate the exact number and date of the document on the basis of which such conversions are made. The administrative part follows. In it, the head gives instructions to the responsible employees on making appropriate changes to previously drawn up documents. After the head’s signature, the order must be familiarized with all the persons mentioned in it.